Getting Overwhelmed by Tasks? – What to Do

We often get overwhelmed by the idea of all the things we need to get done. We are paralysed by the notion that there is not enough time.

It’s easy enough to make a to do list, but to plan your tasks well is a little bit more complicated.

You need to prioritise those tasks, estimate how long each one takes and the hardest part of all – decide which should have your attention first. And things are not static, often what you thought of as just one task may lead to other tasks. Or some tasks may be on hold as you are reliant on other parties to finish their part first. Often tasks are dependant on other tasks. For instance you need to get a permit before you can start construction on a building.

The tasks that should be given the highest priority is the one that will get you closest to your goal. For clarity then you first need to establish your goal for the particular project at hand.

But of course many tasks are time sensitive (if you don’t get your visa in time you won’t get to make that business trip), and so those must be kept in mind.

The list needs to be reviewed daily to see what has been accomplished. This will keep you on track. Often what is measured is what gets done. That’s just human nature. It’s also why you find that you can get your work stuff done as you’re accountable to someone else like your boss, but it’s harder to get personal stuff done as you’re accountable to yourself.

Often I wish I could have a project manager to manage my life. It’s why people get the help of personal trainers if they want to achieve the goal of loosing weight and getting fitter.

It’s much easier to focus on tasks rather than get overwhelmed by the idea that you won’t have enough time.  When you prioritise, you can focus on a single task at a time and get that done.  It is much less stressful this way – mono-tasking as opposed to multi-tasking.

How Project Managers can Prioritize for Faster Strategy Implementation

This can be applied to real life as well. Often we try to do a million things and get overwhelmed. Perhaps we should learn how to prioritise and focus on the things that give us the most benefits.

Project Management Visions

how-project-managers-can-prioritize-for-faster-strategy-implementationPrioritizing projects can seem time consuming when you’re on a tight schedule, but failing to prioritize can waste even more time and money down the line. Prioritization helps ensure growth of the organization and avoidance of expensive setbacks. When projects that support an organization’s business goals are given priority, return on investment is maximized through proper allocation of resources,

There is no one definition for what makes a project “right.” However, a project manager can help the organization determine which projects can promote faster strategy implementation by following these guidelines for prioritization.

Maximizing Benefits

Stakeholders who balk at prioritization often do so in the belief that all projects are important. The fact is, if all projects are perceived as of equal importance, then the organization may run out of time and money before any projects are completed. Once stakeholders– who include project managers, product owners, sponsors, customers and users — understand that prioritization is…

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How Can I Use Just In Time PERSONALLY?

Great tips.

DAVID SUMMERTON CONSULTING

How Can I Use Just In Time PERSONALLY?

We are probably all aware of the approach used in manufacturing called Just I Time (JIT) with its focus upon lean systems and the design and delivery of very efficient systems.

Whilst this is great to see in operation and it directly benefits the organisation how can the underpinning principles help me as an individual?

Try adopting the following principles to how YOU do YOUR work;

  • Work is done to order only; just do what is absolutely necessary and ignore the small, often interesting tasks we would like to do but which do not actually contribute to the end goal or target
  • Activities that do not add value are eliminated; focus on the outcomes set and do not get deviated or led astray by working on side-tasks (however interesting and pleasant this might be!)
  • All staff are involved; make sure everyone in…

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Being a mom or dad sharpens your work skills

I’m not a parent but I agree especially with the time management skills required.

Fortune

Maybe reading Goodnight Moon to your toddler for the 59th time in one evening isn’t your idea of a thrill, but cheer up. It could be making you more marketable. About 67% of 2,138 employers in a new CareerBuilder poll named “patience” as the No. 1 trait that makes parents attractive as job candidates.

In all, says the survey, “69% of employers believe the skills acquired by being a parent can qualify as relevant experience in the corporate world.” Here are the other qualities they mentioned:

  • Ability to multi-task: 62%
  • Time management: 59%
  • Conflict management: 51%
  • Problem-solving: 51%
  • Empathy: 43%
  • Mentoring: 40%
  • Negotiation: 37%
  • Budgeting/managing finances: 36%
  • Project management: 30%

At the same time, it seems that the 1,004 working parents CareerBuilder polled tend to underestimate the value of what they do at home, or discount it completely. The survey, timed to coincide with the approach of Mother’s Day…

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This woman has worn the same outfit to work every day for THREE years

An excellent time saving idea. Reminded me of Steve Jobs and his black turtle neck uniforms.

Just need to get other fashion conscious people in the office used to seeing you in the same thing every day. And maybe you’ll even start a trend.

Metro

Matilda Kahl Matilda Kahl has worn this outfit to work every day for three years (Picture: Instagram/ Lilltrill)

Meet Matilda Kahl. She lives in New York, is an art director at advertising firm Satchi & Satchi, oh yeah, and she has worn the exact same outfit to work every day for the past three years.

Yep, that’s some serious dedication.

Writing for Harper’s Bazaar, Matilda explained that she took this drastic move after a particularly stressy and indecisive Monday morning, which resulted in her arriving late for a meeting wearing an inside out jumper.

Yes, we’ve all been there.

Matilda wrote: ‘I had completely stressed myself out, and for what? This was not the first morning I’d felt this unnecessary panic, but that day I decided it would be the last.’

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The 100 Day Project

We are often overwhelmed when we think of all we want to accomplish in life. It’s why I think the idea of a 100 Day Project makes sense.

It would allow us time to focus and build on one task rather getting paralysed by the need to do hundred things, and accomplishing hardly anything, as we get distracted and dejected along the way.

PENGUINS CREATIVE

A hundred days! I can recall the questions that raced through my mind before I decided to jump in: Can I handle it? Will I push through when my schedule is jammed? Will I share even when I can’t resolve a piece? Will I show up every day, even when it hurts—especially when it hurts?

I’ve seen repost all over Facebook about the upcoming #the100dayproject, and I’ve been brimming with excitement about the actual even starting on April 6th. At first I thought to myself, I’m already doing plenty of doodles and drawing, do I want to use this opportunity to project my growing habit? Or, should I take advantage of the accountability that comes with this project to pursuit some other priorities in my life!

luna-what-could-you-do-with-100-days-lighter

The 100 Day Project is co-hosted by online magazine The Great Discontent and artist Elle Luna. The idea of this project initiated from…

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